AI automation · Companies & governments

We automate your company without stopping your operation

A qualified team embeds in your operation to document how your company actually works. Then we design and build your systems, your automations and your own management platform: lower cost and more time for your team, without slowing the business down.

Book a 30-min call See how we work

No operational downtime
Lower running costs
Your team, freed up

How it fits into your company

Automated processes
Fewer manual hours
Data and metrics

Your systems stay as they are. What changes is the manual work between them.

employees in a single client operation
0+: large operations automated in production
0: weeks to the first process running
0-6

Our key difference

We deliver while your company keeps running

Nothing gets switched off to start something new. We move in phases, with your team involved and visible results at every step.

Consultants embedded in your operation

A qualified team works inside your departments, with your managers and your systems, documenting how the business actually runs. No generic questionnaires, no template diagnosis.

Custom systems and automations

We design and roll out automations and systems built for your specific processes, phase by phase, alongside the live operation. Each delivery goes live once it works and your team knows how to use it.

Your own platform, lower cost

You end up with a platform of your own showing processes, data and metrics, a lower cost per process and a team spending its time where judgement is required.

Running in production

SmartRentalInvictosICARIAKESCSmartRentalInvictosICARIAKESCSmartRentalInvictosICARIAKESCSmartRentalInvictosICARIAKESCSmartRentalInvictosICARIAKESCSmartRentalInvictosICARIAKESCSmartRentalInvictosICARIAKESCSmartRentalInvictosICARIAKESC

What changes

Before and after one process

We measure every process before we touch it and after we automate it. The saving becomes impossible to argue with.

BeforeAfter

Manual hours per month−70%
Cost per process−55%
Cycle time−75%

Reference ranges from common processes. Your figures come out of the initial diagnosis, not from a promise.

−0%

Manual hours per month

−0%

Cost per process

−0%

Cycle time

What we do

From the process that hurts to the process that runs itself

We analyse how you work today, build the custom automations and systems, connect them to your tools and keep them running in production with metrics in plain sight.

Process audit

We map the processes eating most of your team's hours and prioritise the ones that can be automated with measurable impact.

Process and bottleneck map
Recoverable hours estimate
Prioritised automation roadmap

Bespoke systems, agents and platforms

We build agents, workflows and dedicated platforms that run tasks end-to-end — documentation, support, back office, reporting, quality control — designed around your processes.

A platform owned by you, not off-the-shelf software
Agents and workflows with human validation where it matters
Full traceability of every run

Integration with your systems

We connect automation to the ERP, CRM, internal tools and databases you already use — no traumatic migrations.

ERP, CRM and internal tools
Existing APIs and databases
Sync and error handling

Infrastructure and deployment

We build the infrastructure layer: environments, models, queues, observability and cost under control.

Staging and production environments
Monitoring and alerting
Cost control per process

See solutions for companies

Case studies

Large operations, real processes

Service operations plus engineering, energy and infrastructure projects: companies where a badly solved process costs hundreds of hours a month.

Accommodation and asset management

SmartRental

A hospitality and third-party residential operator (short stay, long stay and hotels) with over 600 employees, ~900 long-stay rooms and ~5,000 active listings. It moved from manual coordination — email, spreadsheets, chat — to a systematised operation: centralised data, standardised processes and every action traceable.

0%: of tasks traceable in real time
0: workstreams orchestrated in parallel
0: business verticals on one system
0+: active initiatives managed at once
0+: employees in the operation
~0 people / 9 months: traditional equivalent of the delivery pace achieved with AI

1
Single management systemevery department, task and asset (domestic and international) on one board, with owner, status and date in real time
2
CRM across short stay, long stay and F&B/events: lead capture, commercial follow-up and one central client database
3
Automation of booking ingestion, data feeds, notifications, reporting and communications
4
Integration with the finance ERP, revenue tools, WhatsApp Business and distribution portals
5
Critical processes documentedCAPEX flow, incident escalation, asset openings and AI-assisted invoice review
6
Company-wide scopeleadership, operations, revenue and reservations, finance, legal, HR, expansion, procurement and F&B, facilities, projects and maintenance, IT and property

Services

Invictos

The group Ilia Topuria is part of. Automation of internal processes and repetitive workflows, integrated with the tools the team already used every day and without pausing the operation.

End-to-end: complete processes automated
Internal team: adoption without friction
Documented: every flow with its manual

1
Process diagnosis and prioritisation by hours consumed and error risk
2
Automation of repetitive admin and follow-up tasks
3
Approval and notification flows with visible owner and status
4
Integration with the internal tools already in use
5
Team training and a documented handover for every flow

Engineering

ICARIA

An engineering firm involved in Europe's largest Waste to Energy projects, especially in Italy. We automated project reporting, technical document generation and a company brain that centralises internal knowledge and answers citing the real sources.

Waste to Energy: Europe's largest projects
Documentation: assisted generation
Company brain: knowledge centralised

1
Automated project and site reporting, consolidated by phase
2
Assisted generation of technical documents and deliverables from their own templates
3
Company braininternal knowledge queried in natural language with source citations
4
Version control and traceability for every document issued
5
Integration with the technical team's repositories and email

Waste to Energy infrastructure (Africa)

KESC

Waste-to-energy infrastructure in Africa. The same approach as ICARIA (reporting, documentation and a company brain), adapted to teams spread across several countries and time zones.

Africa: infrastructure being deployed
Multi-country: distributed teams
Reporting: automated reports

1
Consolidated operational and project reporting across countries
2
Recurring documentation and reports generated automatically
3
Centralised knowledge available to remote teams
4
Flows that work with intermittent connectivity and multiple time zones
5
Leadership tracking board with status per plant and phase

Detailed project results are shared on the first call, with figures verified by the client.

Who we fit

Our terrain

We work where volume and complexity already exist: large operations, live systems and leaders who need measurable results.

Operations with volume

Companies above 100 people with repetitive processes and saturated teams.

For companies For governments

Systems already in place

Live ERP, CRM and internal tools: we automate around them, not from scratch.

Operations and technology leaders

Leadership that needs measurable results, not another dead-end pilot.

Governments and public bodies

Public administrations with high documentary volume and strict traceability requirements.

Tell us which process is costing you the most hours

A 30-minute call is enough to know if it can be automated, how much you can save and where to start without stopping the operation.

Book a 30-min call

4-6 weeks to the first process running